Proforma invoice requests for prepayment

When creating a group, organisers can set the option for participant bookers to request a proforma invoice from hotels so that they can prepay their stay.

This is especially common for educational events but for any other event where organisations wish to pay the stay of their participants in advance.

Any such request can be seen on the Reservation List page by the icon:

In the list they can be seen as:

A report can be run using the Invoice requests button at the bottom of the page:

This report provides all the information required to prepare and send proforma invoices for the requesting organisation or individual.

The report can be extracted into both pdf and xls formats.

Note: If invoice requests have been made we suggest that proforma invoices are sent as early as possible. Bank account details should be clear on the invoice and we recommend also sending your credit card authorisation form with the proforma invoice to give another payment option.